Event Planning Form | Pioneer Valley DJs
Event Planning

Let's Plan Your Event

Complete all sections so we can prepare everything perfectly for your day.

1Client
2Event
3Agenda
4Intros
5Vendors
6Extras
7Review
Primary Contact
Second Contact (optional)
Event Overview
Venue
Style & Theme
Day-of Timeline

Add every time block for the day — vendor arrival, ceremony, cocktail hour, dinner, dances, last song, and anything in between. You can update these at any time.

Grand Entrance & Couple Introduction

Exactly as you'd like the DJ/MC to announce you when you enter the room.

Describe the sequence — we'll coordinate with your wedding coordinator on timing.

Wedding Party Members

List everyone in your wedding party so we can announce them accurately. Add names exactly as you'd like them called out.

Special Dances & Spotlight Moments

Toggle on any moments you'd like included. For each, tell us the song and any special instructions.

First DanceCouple's first dance as newlyweds
Father-Daughter DanceBride dances with her father or father figure
Mother-Son DanceGroom dances with his mother or mother figure
Anniversary Dance / Longest MarriedGuests who've been married longest stay on the floor
Garter TossTraditional garter removal and toss to single male guests
Bouquet TossBride tosses bouquet to single female guests
Cake CuttingFormal cake cutting announcement and song
Cultural / Traditional DanceAny cultural dances, traditional performances, or special group dances
Last Dance / Farewell SongThe final song of the night to close out the celebration
Additional MC Notes
Vendor List

List all confirmed or prospective vendors. Leave contact blank if not yet booked — just knowing who you're working with helps us coordinate.

Entertainment Add-Ons
Music Preferences
Additional Notes
Review Your Submission

Look everything over before submitting. Use the tabs above to go back and make any changes.

You're All Set!

We've received your event details. You'll get a confirmation email shortly and our team will be in touch within 1–2 business days to go over everything.

Questions in the meantime? Call or text Joel: (413) 313-2069

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